Innovation In Motion ~ The new and enhanced features of ACTIVE RegOnline

In July of 2013 at the Meeting Professionals International’s World Education Congress (WEC) in Las Vegas ACTIVE Network introduce the new and revised version of ACTIVE RegOnline. Even though I saw the press release and heard about it I did not immediately look into, due to past experiences with the product.

A few weeks ago I was given access to the newly revised RegOnline Event Management Software and I have fallen completely in love with the new interface. If you like me I know what you are thinking, “I have used this before and was an epic fail for me”. Well, I had the same mindset so when I was asked to look it over, I had my reservations, but you will definitely want to look at this tool from a fresh perspective.

ACTIVE RegOnline has completely overhauled and redesigned their product, and I absolutely love it! The dashboard screen has been simplified. The functions are streamlined and centralized in a single location and if you have used the software previously, you will notice dramatic changes, also they have added a hotel and venue search feature. The changes make the application user friendly, effective and efficient. Below are the features that I am most excited about:

• Dashboard: with one click you can get the details your event. It gives you the number of registrants, event statistics, revenue, and a variety of ways to promote your event in one location. 
• Social Function: allows attendees to promote the event to their connections through Facebook, Twitter and/or LinkedIn. 
• Hotel and Venue Search: (NEW FEATURE). Documents can be uploaded before sending RFP to hotels. Searches can be refined by meeting requirements, “must have” amenities, star rating or vendor type. Other tools are so complicated and with the functionality in embedded within the software I would use to register attendees and promote the event is priceless. It not only saves me time and money but it says my clients as well. 
• The Analyzing Tool: (The accountant in me LOVES this feature) With a few mouse clicks it give you all the information you will need for you to effectively manage and track your event; attendees report, financial reports, rooming list, lodging and travel selections. 
• eRFP: A wizard that makes it easy to create and submit RFPs 
• Customer Support: Free specialist support for planners who want and/or need assistance during the planning process 

I am enjoying this process and I look forward to sharing my journey with the new ACTIVE RegOnline. Over the next few months I will give you reviews and insights on the product so that you too can experience the new way to plan & promote your next event.


Juanita E. Gaynor (http://i-meet.com/jegaynor)
President & CEO
Ellegant Affairs by Juanita (http://www.ellegantaffairs.com)


i-Meet.com is the worldwide business community for people who plan meetings and events. With over 111,000 members in 175 countries, i-Meet brings professional networking, online marketing, and social tools to create awareness and a voice for the industry.

I’ve Been There is a travel history and sharing application for planners and enthusiasts.

Active Network, The New ACTIVE RegOnlineTM is Here!

Small Business. Big Game

There are 167 million Big Game viewers. 

And they'll all be watching Ellegant Affairs by Juanita's commercial on the 2014 Big Game. 

How are we going to get an ad on the Big Game, you ask? Easy, with your help, we are going to win it from Intuit.

 Intuit is giving a small business a TV commercial on the Big Game. I want that ad to belong to Ellegant Affairs by Juanita. You can help make it happen. 

Just click here to vote for Ellegant Affairs  http://intuit.me/1a0f8oN.

 Thanks. (keep your fingers crossed for me) 

Cider Cellar Rules! A new Dimension on Team Building!

Team-building exercises can be a powerful way to unite a group, develop strengths, and address weaknesses – but only if the exercises are planned and carried out strategically. In other words, there has to be a real purpose behind your decision to do the exercise – for example, improving the team's problem-solving or creativity skills – rather than because you felt like giving your people a nice day out of the office.

Are you looking for a way to start or end a meeting for you top level executives that bring a sense of unity and comradery then the Petritegi Cider Cellar is the place for you.

Petritegi is located in the village of Astigarraga, in the heart of Basque cider country.

Our cider farm is the result of a cider making tradition at the Petritegi farmhouse, which dates back to before 1558.

Today, the Petritegi cider farm offers you an ideal location to enjoy Sagardoa (natural cider): They are located in the heart of the countryside, surrounded by apple orchards, only three (3) miles from San Sebastián; they have a number of comfortable, attractive dining rooms in which they offer a cuisine that suits the characteristics of Sagardoa (traditional menu which includes delights such as : Red sausage braised in cider, codfish omelette, codfish with peppers, T-bone steak, local cheese, quince jelly and walnuts, Almond pastries from Tolosa); their large cider hall has more than 40 barrels and is open all year round. They have more than 70 years of experience of serving their customers. The family style setting and the lively atmosphere make way for sharing and great conversation.

If you would like to surprise your clients with a unique dining experience, Petritegi offers you the cider "tour" all year round. To learn more about the Petritegi or to schedule a tour; visit their website at http://www.petritegi.com/en.

Juanita E. Gaynor (http://i-meet.com/jegaynor)

President & CEO

Ellegant Affairs by Juanita (http://www.ellegantaffairs.com)

i-Meet.com is the worldwide business community for people who plan meetings and events.  With over 108,000 members in 175 countries, i-Meet brings professional networking, online marketing, and social tools to create awareness and a voice for the industry.

I’ve Been There is a travel history and sharing application for planners and enthusiasts.

Tourist Office of Spain – Chicago - One of 33 worldwide offices of TURESPAÑA, Spain’s government tourism promotion authority based in Madrid, TOS in Chicago is the branch office in the USA responsible for marketing the business, incentive and meeting tourism product. TOS Chicago acts as a liaison between suppliers and DMC’s in Spain and the buyer/planner in the USA. 

Pagos de Leza Winery - The Marriage of Tradition and Modern Technology

Pagos de Leza, more than just a winery ... tradition, represented by the fourth generation of a wine family; wine tourism, with its pairing trends: cuisine, wine, tourism and history; innovation with the development of our Micro-Elaborations, quality winemaking resulting in a high range of wines under our Signature Name; and respect and recovery of the environment, through the planting of native trees.

Pagos de Leza is a winery that was born under the watchful eye of the Sierra de Cantabria, a silent mountain range with its peaks and forest slopes; it has served as the backdrop for several novels by Pío Baroja.

From this amphitheater of mountains you can contemplate our land in detail, as it acts as a natural viewpoint. And we have in it a great ally, because it shelters our vineyards from the cold north winds which favor the maturation of our grapes. Pagos de Leza has a stepped architecture reminiscent of the Sierra silhouette and of the Carasoles, types of sloping vineyard which face south-southwest.

The surrounding areas of our winery are a treasure for the visitor: Dolmens, Chapels, a prehistoric settlement and medieval villages await.

Thus creating a space to enjoy, learn and participate in many activities related to the world of wine, culture and tourism. To learn more about the winery, possible tours or holding your nest evet there visit there website at: http://www.pagosdeleza.com  or visit the Rioja Alavesa Wine Route at: http://www.rutadelvinoderiojaalavesa.com/en/

Juanita E. Gaynor (http://i-meet.com/jegaynor)

President & CEO

Ellegant Affairs by Juanita (http://www.ellegantaffairs.com)

i-Meet.com is the worldwide business community for people who plan meetings and events.  With over 108,000 members in 175 countries, i-Meet brings professional networking, online marketing, and social tools to create awareness and a voice for the industry.

I’ve Been There is a travel history and sharing application for planners and enthusiasts.

Tourist Office of Spain – Chicago - One of 33 worldwide offices of TURESPAÑA, Spain’s government tourism promotion authority based in Madrid, TOS in Chicago is the branch office in the USA responsible for marketing the business, incentive and meeting tourism product. TOS Chicago acts as a liaison between suppliers and DMC’s in Spain and the buyer/planner in the USA. 

Bilbao - A New Place to Meet

Bilbao is the poster child for European city regeneration, thanks to the Frank Gehry-designed Guggenheim Bilbao museum, which opened and was inaugurated on October 18, 1997 by King Juan Carlos I of Spain; single-handedly put this Basque settlement of 350,000 souls firmly back on the travel agenda. The striking museum has been the catalyst for improvements in Bilbao event venues and hotels, with the result that tourism numbers jumped from 25,000 in 1996 to 700,000 today. Bilbao remains the Basque Country's principal industrial center. New developments such as its Abandoibarra and Zorrozaurre areas are continuing to energize Bilbao.

The main travel portal, Bilbao Airport (BIO) had a Santiago Calatrava-designed terminal opened in 2010 and is now seeing more than four million passengers per year. It is six miles north of the city center and has service from all over Spain, as well as the rest of Europe.

Chief among convention venues, Bilbao Exhibition Center, which is in the nearby town of Barakaldo, has 2,702,330 square feet of space in six exhibition pavilions, as well as a shopping mall, two hotels, an 180,000-square-foot conference center, a 415,000-square-foot atrium and the Bizkaia Arena with 18,000 seats.

The meetings-ready hotel at the convention center is the 203-room Novotel Bilbao Exhibition Center, which has eight meeting spaces of its own. Hotel venues in Bilbao central are the 172-room Melia Bilbao, which has five meeting spaces, the largest able to host up to 300 persons; the stylish, 64-room Petit Palace Arana Bilbao, which has one meeting space for up to 50 persons; and the Silken Gran Hotel Domine Bilbao (which faces the Guggenheim and the Jeff Koons' artwork Puppy) is trendy and has a stunning atrium for events; is the first five-star and flagship of Silken Hotels. The GHDB expresses a contemporary concept that avoids ostentation and promotes fun. There are 145 rooms offering the maximum possible comfort and a decor created to reflect the history of the finest Interior design. It has a versatile big space which can accommodate 500 people or 20, through which passes from a transparent surface to establish small intimate spaces, through a sophisticated system of partitions.

Unique function spaces in the city include the Euskalduna Conference Centre and Concert Hall, which has a 2,164-seat auditorium, 61-seat theater, a gallery, an exhibition hall and 12 meeting rooms; Alhondiga Bilbao, an events space in a former, 1909 wine warehouse, which has been co-designed by Philippe Starck, opened in 2010 and contains a cinema, library, auditorium and a restaurant, among other spaces; Museo de Bellas Artes de Bilbao, which is a fine art museum with the Chillida Hall for 450 persons, a 206-seat auditorium and Mongrovejo Hall for 120, among other spaces; the 1890 opera house Teatro Arriaga Antzokia, which has a main theater for 1,206 persons, a foyer for 250, a main hall also for 250 and two meeting rooms; and the Museo de Pasos de Semana Santa de Bilbao, which chronicles the history of Easter celebrations in the city, is in another old wine warehouse and has gallery space and a mezzanine for events.

The Basque Country is famed for its cuisine, perhaps most notably tapas, or as it is called in this region, pintxos. It is quite hard to go wrong food-wise here. Great restaurants for pintxos choices include Atea and El Huevo Frito, or The Fried Egg. Other notable establishments include Aizian, inventive Bascook and equally inventive, stylishly designed Extanobe.

So when you are looking for a change in pace and seeking something unique for your meeting or congress, Bilbao is the place. For more information on Bilbao or Basque Country, please visit Bilbao Tourism  or Basque Country Tourism

 

Juanita E. Gaynor (http://i-meet.com/jegaynor)

President & CEO

Ellegant Affairs by Juanita (http://www.ellegantaffairs.com)

i-Meet.com is the worldwide business community for people who plan meetings and events.  With over 108,000 members in 175 countries, i-Meet brings professional networking, online marketing, and social tools to create awareness and a voice for the industry.

I’ve Been There is a travel history and sharing application for planners and enthusiasts.

Tourist Office of Spain – Chicago - One of 33 worldwide offices of TURESPAÑA, Spain’s government tourism promotion authority based in Madrid, TOS in Chicago is the branch office in the USA responsible for marketing the business, incentive and meeting tourism product. TOS Chicago acts as a liaison between suppliers and DMC’s in Spain and the buyer/planner in the USA. 

Meet In Madrid ~ Take your meetings to the next level!

Located in the middle of Spain, beautiful Madrid is the capital and largest city in the country. The city's geographic location denotes its central role in Spanish politics, economy and culture, as it serves as the residence of the Spanish monarch, the richest region in Spain, and the home to many of the country's – and Europe's – top museums and attractions. With over seven million residents in the metropolitan area, it is also the 3rd largest city by population in the European Union, after London and Berlin.

In Madrid, the present and future are built on the past. During Spain's Golden Age, Madrid's culture and arts flourished. This period in history introduced the city's breathtaking Baroque and neo-Classical architecture, inspiring Madrid's many artistic geniuses such as Picasso and Miró, as well as its literary heroes such as Cervantes and the "Father of Spanish Playwrights" Lope de Vega. Madrid also served as the home and inspiration to great American writer Ernest Hemingway.

Not only is Madrid an ideal city for pleasure and leisure travel, it's also a world-class meeting destination. It comes as no surprise that the city hosts more than 4,000 conventions and meetings each year and attracts over 700,000 business visitors annually. After all, it boasts nearly 80,000 hotel rooms, more than five convention centers and expo facilities, and a never-ending list of cultural attractions. Plus, Madrid is home to the offices of 90 percent of the major companies operating in Spain, making it the obvious choice for showcasing products and services.

Also benefiting event organizers and business travelers in Madrid is the easily-accessible Madrid-Barajas Airport. Located just 12 kilometers northwest of central Madrid, it was voted Best Airport in the 2008 Condé Nast Traveler Reader Awards, thanks in part to its recently expanded terminal space and top-notch customer amenities. Madrid-Barajas offers service to hundreds of domestic, European and international destinations and handles the majority of Spain's transatlantic flights.

Upon arrival, guests need not travel far to find some of Madrid's largest and most impressive event facilities. Just five minutes from the airport, the sleek, avant-garde Municipal Convention Centre offers 30,000 square meters of space for conventions, tradeshows, presentations and more. Meanwhile, in the heart of Madrid's Casa de Campo Park, El Recinto Ferial spans over 70,000 square meters of indoor and outdoor meeting space. Additionally, the Palacio de Congresos de Madrid welcomes up to 2,000 guests from a convenient location that's within walking distance of over 10,000 hotel rooms.

Always on the cutting edge, the city of Madrid has plans to expand its inventory of convention facilities with the opening of the International Convention Centre in 2011. Located in the new financial and business area, it will be the largest meeting venue in the country at over 70,000 square meters. Fitting of such a ground-breaking facility, the International Convention Centre will be housed in a massive semicircle-shaped building, symbolizing that the sun never sets in Madrid.

Aside from its large-scale convention facilities, Madrid offers a wide range of unique meeting venues perfect for more intimate events and gatherings. The iconic Reina Sofia Museum is not only home a modern collection of such masterpieces as Picasso'sGuernica, but is also a fantastic venue for private events. With its 600-square-meter screen and room for up to 450 people, IMAX Madrid lends itself well to powerful presentations and seminars. Or, give guests a true taste of the city by treating them to dinner and a show at Corral de la Morería, a widely-known flamenco venue that's also listed in the New York Times bestseller 1,000 Places to See Before You Die.

One of Europe's largest financial centers, Madrid is a major center for international business and finance. The city has also recently experienced major growth in the service sector, with the Madrid-Barajas Airport playing a key role in the economy. Madrid is also home to several public and private universities, including the Complutenese University of Madrid, one of the oldest universities in the world, and the Autonomous University of Madrid, one of the top-ranked public universities in Spain.

So when you need world class destination for your event, meeting or congress, Madrid is the place. For more information on Madrid and other available activities, please visit: http://www.spain.info

Juanita E. Gaynor (http://i-meet.com/jegaynor)

President & CEO

Ellegant Affairs by Juanita (http://www.ellegantaffairs.com)

i-Meet.com is the worldwide business community for people who plan meetings and events.  With over 108,000 members in 175 countries, i-Meet brings professional networking, online marketing, and social tools to create awareness and a voice for the industry.

I’ve Been There is a travel history and sharing application for planners and enthusiasts.

Tourist Office of Spain – Chicago - One of 33 worldwide offices of TURESPAÑA, Spain’s government tourism promotion authority based in Madrid, TOS in Chicago is the branch office in the USA responsible for marketing the business, incentive and meeting tourism product. TOS Chicago acts as a liaison between suppliers and DMC’s in Spain and the buyer/planner in the USA.

Shifts in the Meeting Industry ~ Are You Prepared!

In the ever evolving meeting world, you always have to stay abreast of the latest and greatest in order to give your clients the best options for memorable and cost effective events. During the recession, meeting planners had to cope with limited resources and demanding stakeholder expectations.

I will explore the shifts in the industry and how we as event and project managers can still to create memorable events for our clients and their stakeholders!

So with that said the question of the day is: What are the shifts in the meeting industry?

Planners and project managers are facing tighter budgets, having to navigate the social media world and become more savvy and efficient in social media, and overall a tougher job for the planner as a whole in getting stakeholder buy in. Here are three items that will be critical to the industry as a whole.

Budgets

Even though there has been some substantial growth in some sectors, budgets will continue to stay tight in 2013, due to these restrictions planners will have to become more knowledgeable and efficient in Strategic Meetings Management Program (SMMP) development and implementation, having procurement department engagement in the meeting planning process (this can be a good overall; as we educate these departments the relationships can be less volatile and more proactive and productive.), shorter lead times, continued emphasis on cutting costs, possibly more local/regional meetings, unique venues.

Social Media Development

Social Media is here to stay, so it’s best to get onboard and provide your client which the best, not just promote their events/meetings, but also to engage participants before, during, and after an event.

Hotel & Airfare

Hotel and air rates are rising and they do not look like the y are slowing up, and we can expect both to find new and creative things to charge a fee for. Planners will have to work harder than ever to provide compelling reasons to pay increasing costs to attend. Hopefully leading to cutting edge and unique meetings and events that will compel the stakeholder to invest in the event and continue to attend for years to come.


This is the time to show; what we are made of! We have the skill, drive and the resources to do what we do best; PLAN! Remember no one ever plans to fail, but the fail to plan. You want to network and gain knowledge in the areas you may be struggling in then, AIBTM Chicago being held June 11-13 is for you to connect with many of the DMC’s and international suppliers to take you meetings and events to the next level. Visit their Website at www.aibtm.com for more details.


For additional tips and trends on creating impactful and profitable events, please connect with Ellegant Affairs by Juanita online on twitter @EllegantAffairs, LinkedIn, Facebook, and of course on I-Meet.

Blog post sponsored in part by:

*AIBTM Chicago - June 11-13, 2013*

Join i-Meet at AIBTM as a Hosted Buyer in Chicago (June 11-13). Start your application today: http://www.i-meet.info/aibtm